PROJECT EXCELLENCE SUPPORT ASSOCIATE

Founded in 2023, Crete Professionals Alliance (Crete PA) delivers big four firepower to local American firms. Our rapid growth has made us a magnet for leading firms nationwide, eager to join our revolution in accounting. We empower small to mid-market firms with PE-backed capital, strategic technology partnerships, and innovative workforce solutions—including national recruiting and offshore support—while preserving a personal, local touch. With a presence in over half the US, 17 regional offices, 900 dedicated professionals, and offshore operations in Asia, we're the fastest-growing accounting firm in the nation and well on our way to the top 20. At Crete PA, our culture and relationships are the cornerstone of our success, and we’re always looking for talented, ambitious people to join our team. Do you have what it takes to keep up?

Our partner firm, Abacus! is hiring!

Objective:

The Project Excellence Support Associate plays a hands-on, coordination-focused role within the Department of Excellence. Working in close partnership with teams such as HR, Communications, Learning & Development, and Business Support, this individual supports key administrative functions and facilitates communication and logistics that help projects stay on track. This is a great opportunity for someone looking to grow in an administrative capacity while gaining exposure to project coordination across departments.

Essential Functions:

1. Coordinate and manage schedules for the Department of Excellence by setting meetings, managing calendars, and confirming logistics across multiple teams to ensure timely communication and alignment.

2. Assist with the planning and execution of internal events, training programs, and department initiatives by organizing materials, coordinating participants, securing space or virtual links, and supporting event-day logistics.

3. Maintain accurate and organized documentation related to departmental projects, including checklists, timelines, meeting notes, and project status updates, ensuring all materials are up-to-date and accessible.

4. Provide administrative support to department leaders by preparing agendas, taking meeting notes, assembling documentation, and following up on action items to help keep priorities on track.

5. Support communication between department teams and stakeholders by drafting and distributing updates, reminders, or summaries to ensure consistent and timely flow of information.

6. Assist in tracking tasks and deadlines related to ongoing department projects by monitoring progress, following up with assigned team members, and maintaining shared tracking tools.

7. Organize and manage internal filing systems and digital archives for department records, ensuring documents are properly stored, easy to retrieve, and in compliance with internal standards.

8. Partner with internal teams such as HR, Communications, & Learning & Training to support cross-functional initiatives and provide logistical or administrative assistance as needed.

9. Support efforts to collect and analyze feedback from internal programs and events by distributing surveys, organizing responses, and preparing basic summaries to help inform continuous improvement.

10. Perform other administrative or coordination duties as assigned by department leadership to ensure the smooth and effective operation of the Department of Excellence.

Competencies:

1. Organizational Excellence: Demonstrates strong organizational skills by effectively managing tasks, maintaining orderly records, and supporting the timely execution of projects and initiatives.

2. Communication: Communicates clearly and professionally in both verbal and written forms, ensuring all stakeholders are informed and aligned throughout projects.

3. Collaboration: Works well with diverse internal teams, fostering a spirit of teamwork and cooperation while supporting multiple stakeholders and departments.

4. Attention to Detail: Maintains a high level of accuracy and precision in task execution, documentation, and communication, contributing to the quality and success of project outcomes.

5. Problem Solving: Approaches challenges with a solutions-oriented mindset, escalating issues appropriately and contributing to continuous improvement across departmental workflows.

6. Adaptability: Maintains flexibility in response to changing project needs or priorities and demonstrates resilience in a fast-paced, dynamic environment.

7. Professionalism: Exhibits integrity, discretion, and a client-service mindset, upholding company values in all interactions and responsibilities.

Supervisory Responsibility

This position has no supervisory responsibilities. The Project Excellence Support Associate reports to the Chief Excellence Officer.

Position Expectations & Work Environment
This is a full-time, salaried position located in Springfield, MO. The role is in-office with flexibility. Standard office hours apply, though occasional extended hours may be required during peak project or event periods. The work environment is collaborative and mission-driven.

Location & Travel
This role is based at the Springfield, MO office and does not require regular travel. The position may support remote team members across various company locations.

Required Education & Experience

Preferred Associate degree in Business Administration or a related field and 1–2 years of administrative or office experience.

Physical Demands
The physical demands described are representative of those necessary for an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description does not list all the duties of the job. You may be asked to perform other assignments and duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

Abacus!, one of the fastest growing firms in the regional area, is wholly dedicated to helping our clients achieve their financial objectives while also allowing our employees to reach their greatest potential. Our team of Abacus Professionals provide a distinctive level of service in tax, audit, accounting, and business consulting. Our passion for our clients and employees is the driving force behind all our work and the reason we are recognized as an entrepreneurial leader.

Your Abacus Experience: You’ll find that things are distinctively different here at Abacus, and we’re proud of it. We center on one key component: people. We foster an environment of growth, trust, and confidence and you’ll see it in daily interactions, hear it regular conversations, and live it as part of our Abacus Culture.

Our Award-Winning Firm: We’re proud to be recognized by local, regional, and national organizations for our distinctive culture, great work environment, and our focus on ethics, quality and economic impact. Abacus’ distinctions include:

1. Inside Public Accounting’s Top 300 Firm in the U.S. #280 – 2024

2. An Inside Public Accounting’s Fastest Growing Firm in the U.S. - 2024

3. Accounting Today’s No. 16 Fastest-Growing Firm in the U.S. – 2024

4. An Accounting Today’s Top Regional Leader in the Midwest – 2023, 2024

5. Inside Public Accounting’s Best of the Best Firms – 2023

6. A Biz 417’s Best Place to Work – 2021, 2022, 2023, 2024

7. An Accounting Today’s Top 100 Best Firms to Work For – 2009, 2010, 2020

8. 2021 Better Business Bureau Torch Award Recipient – highlighting ethics and quality

9. Finalist for Springfield Business Journal’s Economic Impact Awards – 2021, 2023

For more information, go to: AbacusPro.com

We are excited to invite talented individuals to join our dynamic team!

In addition to a rewarding career, we provide a robust benefits package, including:

• Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)

• Company-Paid Life and Long-Term Disability Insurance

• Ancillary Benefits such as supplemental life insurance and short-term disability options

• Classic Safe Harbor 401(k) Plan with employer contributions

• Opportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.

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