About Us

We believe that a small, focused team of motivated individuals can create outsized breakthroughs. We are building an open platform to fuel and accelerate AI breakthroughs globally. Essential AI’s technology and products have the means to shape AI advancements while supporting scalable and sustainable business models.

We’re seeking a highly adaptable, trustworthy, and resourceful Executive Assistant (EA) and office manager to provide direct, day-to-day support to the CEO of Essential AI and manage office operations at Essential AI.

As Executive Assistant to the CEO at Essential AI, you’ll be the backbone of our day-to-day operations - managing CEO’s calendar, coordinating meetings and travel, and keeping our SF office running smoothly. You’ll also plan key events (offsites, dinners, board gatherings), help schedule large meetings by working with key stakeholders in the company and external partners/investors. You'll own logistics end-to-end, all while maintaining the highest level of discretion and professionalism.

The role is based in San Francisco and requires regular in-person presence in our SF office at least 1-2 times a week, (Monday and any other day in the week)

Responsibilities

• Executive Support: Manage the CEO’s calendar, appointments, and travel arrangements

• Office Operations: Support meetings and oversee office operations, such as managing office supplies inventory, ordering and replenishing the pantry, and liaising with office vendors.

• Event Planning: Plan and execute key events for the company, including internal offsites, dinners, and board-related gatherings

• Logistics & Admin: Handle travel coordination, expense reporting to accounting, and executive logistics with attention to detail and an eye for operational efficiency

Requirements

• Bachelor's Degree or equivalent experience

• Experienced EA: 4-8 years of experience supporting a C-level executive or founder in a fast-paced environment while building high-trust with key people involved

• Exceptionally Organized: exceptional with calendar and strong time management skills while maintaining calm, deliberate approach to problem-solving

• Locally Present: Resides in or near the San Francisco Bay Area

• Events Management: Strong experience in event planning both directly owning logistics and collaborating cross-functionally

• Strong Communicator: Poised and precise in both written and verbal communication; Comfortable interacting with internal execs and external VIPs alike

• Discreet and Reliable: Able to manage highly sensitive information and maintain strict confidentiality; Trusted to operate with sound judgment at all times.

• Highly Adaptable: Thrives in ambiguity and fast-changing priorities. Capable of balancing executive support, logistical coordination, and cross-functional collaboration

Hourly Pay: $35/hour to $50/hour based on candidate’s experience
Contract Duration: 6 months contract with eligibility to be converted to full-time role based on performance.

We encourage you to apply for this position even if you don’t check all of the above requirements but want to spend time pushing on these techniques.

Essential AI commits to providing a work environment free of discrimination and harassment, as well as equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. You may view all of Essential AI’s recruiting notices here, including our EEO policy, recruitment scam notice, and recruitment agency policy.